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Data system management
Use of certified ICT products, services and processes
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Data system management

Use of certified ICT products, services and processes

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Task description

Use of certified ICT products, services and processes

To demonstrate compliance with certain obligations, the competent national authority, NIS, may impose organizations to use categories of ICT products, ICT services, and ICT processes developed by essential or important entities or purchased from third parties, provided they are certified under the European cybersecurity certification systems.

The competent national authority, NIS, also promotes the use of qualified trust services by organizations.

Requirements connected to the task

21.1: L-użu ta' prodotti, servizzi u proċessi ċċertifikati
Avviż Legali 71 tal-2025 (Malta)
30: Use of cyber security certification schemes
The national cyber security bill 2024 (Ireland)
Art 27: Uso di schemi di certificazione della cybersicurezza
Il Cybersecurity Act Decreto legislativo n. 138

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Task name
Priority
Policy
Other requirements
Data system listing and owner assignment
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Članak 30.1.i (Imovina): Upravljanja programskom i sklopovskom imovinom
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Data system listing and owner assignment
Approval process before deploying new software
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High
Normal
Low
Data system management
3
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Examples of other requirements this task affects

1.3.4: Use of approved software
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ID.RA-09: Reviewing hardware and software
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Approval process before deploying new software
Personnel guidelines for safe data system and authentication info usage
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High
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Low
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47
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Examples of other requirements this task affects

Članak 30.1.j: Korištenje višefaktorske provjere autentičnosti ili rješenja kontinuirane provjere autentičnosti
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Personnel guidelines for safe data system and authentication info usage
General principles regarding the use of cloud services
Critical
High
Normal
Low
Data system management
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requirements

Examples of other requirements this task affects

5.23: Information security for use of cloud services
ISO 27001
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General principles regarding the use of cloud services
Manufacturers inform about the cessation of operations
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.23: Ceasing operations
CRA
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Manufacturers inform about the cessation of operations
Declaration of conformity
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.20: Declaration of conformity
CRA
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Declaration of conformity
Displaying the end date of the support period
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.19: Support period
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Displaying the end date of the support period
Documentation retention in connection with software maintenance
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.13: Digital product documentation retention
CRA
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Documentation retention in connection with software maintenance
Documentation of security related information
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.1(.2.l): Providing security‐related information
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Documentation of security related information
Mechanisms to prevent or minimize negative impacts on other systems
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.1(.2.i): Minimizing the negative impact
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Mechanisms to prevent or minimize negative impacts on other systems
Supporting the product throughout the support period
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.8: Support
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Supporting the product throughout the support period
Ensuring the accessibility of the support period and the notification of its end
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.19: Support period
CRA
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Ensuring the accessibility of the support period and the notification of its end
Contact information for reporting vulnerabilities
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Vuln.6: Sharing information about potential vulnerabilities
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Contact information for reporting vulnerabilities
Support period determined for products
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.8: Support
CRA
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Support period determined for products
Information and instructions for user
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.18: Information and instructions
CRA
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Information and instructions for user
Documentation of changes and their impact on digital elements
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Article 13.14: Conformity
CRA
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Documentation of changes and their impact on digital elements
Integrity protection of data systems
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

Article 13.1(.2.f): Integrity
CRA
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Integrity protection of data systems
Documentation of the change management procedure
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

No items found.
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Documentation of the change management procedure
System error handling procedures
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

No items found.
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System error handling procedures
Risk assesment of legacy systems
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

No items found.
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Risk assesment of legacy systems
How the system assets are used
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

No items found.
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How the system assets are used
Capacity and performance managemenet
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

No items found.
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Capacity and performance managemenet
Performance management of used systems
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

No items found.
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Performance management of used systems
Policy for workstation use
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

No items found.
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Policy for workstation use
Establish comprehensive inventory of critical infrastructure points
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

Art. 13.3.1: Inventaire et localisation des points critiques
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Establish comprehensive inventory of critical infrastructure points
Accreditation of information systems
Critical
High
Normal
Low
Data system management
1
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Examples of other requirements this task affects

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Accreditation of information systems
Delegated security monitoring for shared systems
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

§ 6-4.5: Delegert sikkerhetsovervåking
Sikkerhetsloven
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Delegated security monitoring for shared systems
Regular testing and documentation of security controls
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

§ 6-2: Beskyttelse av skjermingsverdige informasjonssystemer
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Regular testing and documentation of security controls
System capacity planning and resilience
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

§ 10.e: Systemrobusthet og tilgjengelighet
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System capacity planning and resilience
Establishing and maintaining a service provider management policy
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

15.2: Establish and Maintain a Service Provider Management Policy
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Establishing and maintaining a service provider management policy
Establishing and maintaining dedicated computing resources for all administrative work
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

12.8: Establish and Maintain Dedicated Computing Resources for All Administrative Work
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Establishing and maintaining dedicated computing resources for all administrative work
Establishing and maintaining remediation process
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

7.2: Establish and Maintain a Remediation Process
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Establishing and maintaining remediation process
Centralizing account management
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

5.6: Centralize Account Management
CIS 18
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Centralizing account management
Deleting or disabling any dormant accounts
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

5.3: Disable Dormant Accounts
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Deleting or disabling any dormant accounts
Host-based data loss prevention tool
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

3.13: Deploy a Data Loss Prevention Solution
CIS 18
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Host-based data loss prevention tool
Segment data processing and storaging based on the sensitivity of the data
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

3.12: Segment Data Processing and Storage Based on Sensitivity
CIS 18
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Segment data processing and storaging based on the sensitivity of the data
Asset management strategy
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

1.1: Establish and Maintain Detailed Enterprise Asset Inventory
CIS 18
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Asset management strategy
Ensuring authorized software is supported
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

2.2: Ensure Authorized Software is Currently Supported
CIS 18
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Ensuring authorized software is supported
Protection of data in use
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

PR.DS-10: Data-in-use is protected
NIST 2.0
15.2.η: Κρυπτογράφηση
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§ 2.2.2 (Skydd): Informationssäkerhetsskyddsåtgärder
SSL
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Protection of data in use
Ensure the integrity of downloaded software products
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

2.1.4: Reduce the risk of targeted manipulation of ICT products in the supply chain
NSM ICT-SP
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Ensure the integrity of downloaded software products
Regulating and monitoring physical provider access when performing maintenance on ICT products
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

2.1.4: Reduce the risk of targeted manipulation of ICT products in the supply chain
NSM ICT-SP
Article 32: Physical and environmental security
DORA simplified RMF
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Regulating and monitoring physical provider access when performing maintenance on ICT products
Map the flow of information between work processes, users, devices and services
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

1.1.6: Identify information processing and data flow
NSM ICT-SP
3.8: Document Data Flows
CIS 18
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Map the flow of information between work processes, users, devices and services
Design the ICT system using ICT products which integrate well
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

2.2.1: Establish and maintain a comprehensive security architecture
NSM ICT-SP
2.2.2: Design the ICT system using ICT products which integrate well
NSM ICT-SP
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Design the ICT system using ICT products which integrate well
Ensure that the necessary security functions are implemented in an ICT system
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

2.2.1: Establish and maintain a comprehensive security architecture
NSM ICT-SP
§ 10: Krav om sikkerhet for tilbydere av digitale tjenester
NIS2 NO
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Ensure that the necessary security functions are implemented in an ICT system
Verifying the security of external system connections
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

PR.AC-3: Remote access is managed.
CyberFundamentals
GV.SC-05: Cybersecurity risk requirements in contracts with suppliers and third parties
NIST 2.0
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Verifying the security of external system connections
Defining IT system auditing requirements
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

5.2.6: IT System Management
TISAX
§ 10: Krav om sikkerhet for tilbydere av digitale tjenester
NIS2 NO
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Defining IT system auditing requirements
Management process for approved software
Critical
High
Normal
Low
Data system management
6
requirements

Examples of other requirements this task affects

1.3.4: Use of approved software
TISAX
PR.PS-06: Secure software development practices
NIST 2.0
PR.PS-02: Software management
NIST 2.0
2.1: Establish and Maintain a Software Inventory
CIS 18
2.2: Ensure Authorized Software is Currently Supported
CIS 18
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Management process for approved software
Documentation of interfaces for data systems
Critical
High
Normal
Low
Data system management
38
requirements

Examples of other requirements this task affects

Članak 30.1.i (Imovina): Upravljanja programskom i sklopovskom imovinom
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9.5 §: Suojattavan omaisuuden hallinta
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24 §: Tietoaineistojen luovuttaminen teknisen rajapinnan avulla muille kuin viranomaisille
TiHL
23 §: Katseluyhteyden avaaminen viranomaiselle
TiHL
22 §: Tietojen luovuttaminen teknisen rajapinnan avulla viranomaisten välillä
TiHL
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Documentation of interfaces for data systems
Technical review of data systems
Critical
High
Normal
Low
Data system management
4
requirements

Examples of other requirements this task affects

Article 26: Advanced testing of ICT tools, systems and processes based on TLPT
DORA
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TiHL tietoturvavaatimukset
PR.DS-6: Integrity checking mechanisms are used to verify software, firmware, and information integrity.
CyberFundamentals
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Technical review of data systems
Removing unnecessary software and network services
Critical
High
Normal
Low
Data system management
7
requirements

Examples of other requirements this task affects

SEC-03: Removing unnecessary software and network services
Cyber Essentials
2.3.3: Deactivate unnecessary functionality
NSM ICT-SP
PR.PS-02: Software management
NIST 2.0
4.8: Uninstall or Disable Unnecessary Services on Enterprise Assets and Software
CIS 18
2.3: Address Unauthorized Software
CIS 18
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Removing unnecessary software and network services
Managing licensed software
Critical
High
Normal
Low
Data system management
4
requirements

Examples of other requirements this task affects

SUM-01: Managing licensed software
Cyber Essentials
2.8.3: Only use supported email clients, browsers and plugins
NSM ICT-SP
2.1: Establish and Maintain a Software Inventory
CIS 18
2.2: Ensure Authorized Software is Currently Supported
CIS 18
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Managing licensed software
Documented procedures and supervision for critical admin operations on used data systems
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

CLD 12.1: Operational procedures and responsibilities
ISO 27017
CLD 12.1.5: Administrator's operational security
ISO 27017
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Documented procedures and supervision for critical admin operations on used data systems
The principle of least functionality in systems
Critical
High
Normal
Low
Data system management
6
requirements

Examples of other requirements this task affects

PR.PT-3: Principle of least functionality
NIST
PR.PT-3: The principle of least functionality is incorporated by configuring systems to provide only essential capabilities.
CyberFundamentals
2.3.3: Deactivate unnecessary functionality
NSM ICT-SP
2.2.2: Design the ICT system using ICT products which integrate well
NSM ICT-SP
Article 13.1(.2.j): Limit attack surfaces
CRA
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The principle of least functionality in systems
Implementing processes for improving resilience
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

PR.PT-5: Mechanisms
NIST
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Implementing processes for improving resilience
Tietojärjestelmien vikasietoisuus ja toiminnallinen käytettävyys
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

HAL-17.1: Tietojärjestelmien toiminnallinen käytettävyys ja vikasietoisuus - saavutettavuus
Julkri
4.1: Tietojärjestelmien tietoturvallisuus
TiHL tietoturvavaatimukset
4.3: Vikasietoisuuden ja toiminnallisen käytettävyyden testaus
TiHL tietoturvavaatimukset
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Tietojärjestelmien vikasietoisuus ja toiminnallinen käytettävyys
Tietojenkäsittely-ympäristöjen turvallisuusdokumentaation ylläpito
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

TEK-17.2: Muutoshallintamenettelyt - dokumentointi
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I-16: TURVALLISUUSLUOKITELLUN TIEDON KÄSITTELYYN LIITTYVÄN TIETOJENKÄSITTELY-YMPÄRISTÖN SUOJAUS KOKO ELINKAAREN AJAN – MUUTOSHALLINTAMENETTELYT
Katakri 2020
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Tietojenkäsittely-ympäristöjen turvallisuusdokumentaation ylläpito
Availability of data systems and procedures to protect their availability
Critical
High
Normal
Low
Data system management
15
requirements

Examples of other requirements this task affects

TEK-22: Tietojärjestelmien saatavuus
Julkri
TEK-22.1: Tietojärjestelmien saatavuus - saatavuutta suojaavat menettelyt
Julkri
31: Toipumissuunnitelmat kriittisille järjestelmille
Digiturvan kokonaiskuvapalvelu
Article 7: ICT systems, protocols and tools
DORA
Article 9a: Protection
DORA
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Availability of data systems and procedures to protect their availability
Saatavuusvaatimuksia omaavien järjestelmien valvonta
Critical
High
Normal
Low
Data system management
1
requirements

Examples of other requirements this task affects

TEK-22.2: Tietojärjestelmien saatavuus - palveluiden valvonta
Julkri
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Saatavuusvaatimuksia omaavien järjestelmien valvonta
Tietojen erottelumenettelyt varmistusjärjestelmissä (TL IV)
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

TEK-20.1: Varmuuskopiointi
Julkri
I-20: TIETOJENKÄSITTELY-YMPÄRISTÖN SUOJAUS KOKO ELINKAAREN AJAN – VARMUUSKOPIOINTI
Katakri 2020
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Tietojen erottelumenettelyt varmistusjärjestelmissä (TL IV)
Protection of data systems during audit-related testing
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

8.34: Protection of information systems during audit testing
ISO 27001
5.2.6: IT System Management
TISAX
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Protection of data systems during audit-related testing
Management of information systems and devices in systems management
Critical
High
Normal
Low
Data system management
17
requirements

Examples of other requirements this task affects

14.5.10.c): Turto valdymas
NIS2 Lithuania
43: Tietojärjestelmien ja laitteiden hallinta
Digiturvan kokonaiskuvapalvelu
ID.AM-2: Software platforms and applications used within the organization are inventoried.
CyberFundamentals
PR.AA-01: Management of identities and credentials
NIST 2.0
ID.AM-08: Managing organizational IT-assets throughout their life cycles
NIST 2.0
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Management of information systems and devices in systems management
Use of certified ICT products, services and processes
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

Art 27: Uso di schemi di certificazione della cybersicurezza
NIS2 Italy
21.1: L-użu ta' prodotti, servizzi u proċessi ċċertifikati
NIS2 Malta
30: Use of cyber security certification schemes
NIS2 Ireland
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Use of certified ICT products, services and processes
Phasing out outdated ICT products
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

2.1.2: Procure modern and up-to-date hardware and software
NSM ICT-SP
2.3.8: Do not deactivate exploit protection functions
NSM ICT-SP
Article 34: ICT operations security
DORA simplified RMF
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Phasing out outdated ICT products
Identification and management of shadow IT
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

9.2.2: User access provisioning
ISO 27001
5.18: Access rights
ISO 27001
1.1.5: Identify the organisation’s deliverables, information systems and supporting ICT functions
NSM ICT-SP
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Identification and management of shadow IT
The competence and responsibilites of the personnel maintaining data systems
Critical
High
Normal
Low
Data system management
3
requirements

Examples of other requirements this task affects

6.5: Tietojärjestelmien asennus, ylläpito ja päivitys
Omavalvontasuunnitelma
6.6: Tietojärjestelmien asennus, ylläpito ja päivitys
Tietoturvasuunnitelma
4.1: Tietojärjestelmien tietoturvallisuus
TiHL tietoturvavaatimukset
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The competence and responsibilites of the personnel maintaining data systems
Carrying out information security inspections periodically and in exceptional situations
Critical
High
Normal
Low
Data system management
2
requirements

Examples of other requirements this task affects

TEK-17.1: Muutoshallintamenettelyt - uudelleenarviointi
Julkri
CC7.1: Procedures for monitoring changes to configurations
SOC 2
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Carrying out information security inspections periodically and in exceptional situations

Never duplicate effort. Do it once - improve compliance across frameworks.

Reach multi-framework compliance in the simplest possible way‍
Security frameworks tend to share the same core requirements - like risk management, backup, malware, personnel awareness or access management.
Cyberday maps all frameworks’ requirements into shared tasks - one single plan that improves all frameworks’ compliance.
Do it once - we automatically apply it to all current and future frameworks.
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Cyberday is your all-in-one solution for building a secure and compliant organization. Whether you're setting up a cyber security plan, evaluating policies, implementing tasks, or generating automated reports, Cyberday simplifies the entire process.
With AI-driven insights and a user-friendly interface, it's easier than ever to stay ahead of compliance requirements and focus on continuous improvement.
Clear framework compliance plans
Activate relevant frameworks and turn them into actionable policies tailored to your needs.
Credible reports to proof your compliance
Use guided tasks to ensure secure implementations and create professional reports with just a few clicks.
AI-powered improvement suggestions
Focus on the most impactful improvements in your compliance with help from Cyberday AI.
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SummarySecurity tasks and assuranceDocumentation workflowsEmployee guidelinesReporting templates
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By frameworkAll frameworksISO 27001NIS2 directiveNIST CSFCSA CCMISO 27701GDPRISO 27017ISO 27018
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