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Management of data sets
Personnel guidelines for file usage and local data
Management of data sets
Management of data sets

Personnel guidelines for file usage and local data

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Task description

Personnel guidelines for file usage and local data

Especially when local or unstructured data needs to be handled a lot due to the nature of the activity, it may be necessary to develop training that describes the risks involved for staff.

Common problems with local and unstructured data include e.g.:

  • no backups
  • no access management
  • hard to locate

For data you do not want to lose, that you want to control, or that is important to find in the future, staff should use data systems designed for it.

Requirements connected to the task

T-04: SECURITY GUIDANCE
Katakri 2020

Other tasks from the same security theme

Task name
Priority
Policy
Other requirements
Rules ensuring secure network data transfer
Critical
High
Normal
Low
Management of data sets
5
requirements

Examples of other requirements this task affects

5.1.2: Information transfer
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Rules ensuring secure network data transfer
Personnel guidelines for file usage and local data
Critical
High
Normal
Low
Management of data sets
12
requirements

Examples of other requirements this task affects

7.2.2: Information security awareness, education and training
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11.2.9: Clear desk and clear screen policy
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6.6.4: Fyysisten tilojen, laitteiden ja tulosteiden turvallisuus
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5.10: Acceptable use of information and other associated assets
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Personnel guidelines for file usage and local data
Documentation of data sets for data stores
Critical
High
Normal
Low
Management of data sets
66
requirements

Examples of other requirements this task affects

Članak 30.1.i (Imovina): Upravljanja programskom i sklopovskom imovinom
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2.4: Luokittelu ja turvallisuusluokittelu
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3.1: Tietoaineistojen tietoturvallisuus
TiHL tietoturvavaatimukset
2.5: Riskienhallinta
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9.5 §: Suojattavan omaisuuden hallinta
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Documentation of data sets for data stores
Information to market surveillance authorities
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

Article 23: Identification of economic operators
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Information to market surveillance authorities
Keeping documentation available after release
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

Article 13.18: Information and instructions
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Keeping documentation available after release
Voluntary vulnerability notifications
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

Article 15.1: Vulnerability reporting
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Voluntary vulnerability notifications
Organizing long-term records retrieval
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

No items found.
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Organizing long-term records retrieval
Auditing the information and documentation management process
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

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Auditing the information and documentation management process
Clear desk and monitors policy
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

No items found.
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Clear desk and monitors policy
Information Protection and Secure Data Exchange
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

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Information Protection and Secure Data Exchange
Use of correct and valid medical code sets
Critical
High
Normal
Low
Management of data sets
2
requirements

Examples of other requirements this task affects

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Use of correct and valid medical code sets
Limited data set usage and agreements
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

No items found.
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Limited data set usage and agreements
Documentation maintenance and six-year retention rule (HIPAA)
Critical
High
Normal
Low
Management of data sets
4
requirements

Examples of other requirements this task affects

No items found.
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Documentation maintenance and six-year retention rule (HIPAA)
Use of standard transactions
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

No items found.
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Use of standard transactions
Rules for the use of nonmedical standard code sets
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

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Rules for the use of nonmedical standard code sets
Safe destruction of data
Critical
High
Normal
Low
Management of data sets
3
requirements

Examples of other requirements this task affects

Article 13.1(.2.m): Removing data
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Article 35: Data, system and network security
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Safe destruction of data
Process for secure information return or removal upon service termination
Critical
High
Normal
Low
Management of data sets
3
requirements

Examples of other requirements this task affects

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GV.SC-10: Post-partnership activities in cybersecurity supply chain risk management plans
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Process for secure information return or removal upon service termination
Tietoaineistojen tuhoaminen osana laitteiden elinkaaren hallintaa
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

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Tietoaineistojen tuhoaminen osana laitteiden elinkaaren hallintaa
System to check trade report data
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

Article 10: Detection
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System to check trade report data
Destruction of non-digital information (CL IV–CL II)
Critical
High
Normal
Low
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1
requirements

Examples of other requirements this task affects

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Destruction of non-digital information (CL IV–CL II)
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Critical
High
Normal
Low
Management of data sets
12
requirements

Examples of other requirements this task affects

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Katakri
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Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen (ST IV)
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

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Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen (ST IV)
Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen (ST III)
Critical
High
Normal
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Management of data sets
1
requirements

Examples of other requirements this task affects

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Katakri
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Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen (ST III)
Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen (ST II)
Critical
High
Normal
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Management of data sets
1
requirements

Examples of other requirements this task affects

I19: Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen
Katakri
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Salassa pidettävää tietoa sisältävien tietoaineistojen hävittäminen (ST II)
Salassa pidettävien tietojen käsittely fyysisesti suojattujen alueiden sisällä (ST IV)
Critical
High
Normal
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requirements

Examples of other requirements this task affects

I21: Fyysinen turvallisuus
Katakri
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Salassa pidettävien tietojen käsittely fyysisesti suojattujen alueiden sisällä (ST IV)
Salassa pidettävien tietojen käsittely fyysisesti suojattujen alueiden sisällä (ST III-II)
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

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Salassa pidettävien tietojen käsittely fyysisesti suojattujen alueiden sisällä (ST III-II)
Documentation of assets inventories outside the ISMS
Critical
High
Normal
Low
Management of data sets
38
requirements

Examples of other requirements this task affects

Članak 30.1.i (Imovina): Upravljanja programskom i sklopovskom imovinom
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30 § 3.9° (actifs): Gestion des actifs
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Documentation of assets inventories outside the ISMS
Secure transfer of confidential data outside the organization
Critical
High
Normal
Low
Management of data sets
7
requirements

Examples of other requirements this task affects

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TEK-16: Tiedon salaaminen
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NSM ICT-SP
14.4: Train Workforce on Data Handling Best Practices
CIS 18
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Secure transfer of confidential data outside the organization
Approval of data transfers outside the organization
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

No items found.
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Approval of data transfers outside the organization
Limiting hard copy creation of material displaying personal data
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

A.11.2: Restriction of the creation of hardcopy material
ISO 27018
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Limiting hard copy creation of material displaying personal data
Archiving and destruction processes for data sets
Critical
High
Normal
Low
Management of data sets
13
requirements

Examples of other requirements this task affects

PR.IP-6: Data destruction
NIST
A.7.4.5: PII de-identification and deletion at the end of processing
ISO 27701
A.7.4.8: Disposal
ISO 27701
8.10: Information deletion
ISO 27001
P4.3: Secure disposal of personal information
SOC 2
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Archiving and destruction processes for data sets
Tietojen tuhoaminen pilvipalveluissa
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

TEK-21.2: Sähköisessä muodossa olevien tietojen tuhoaminen - pilvipalveluissa olevan tiedon tuhoaminen
Julkri
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Tietojen tuhoaminen pilvipalveluissa
Identification of actors in the information processing environment (CL IV)
Critical
High
Normal
Low
Management of data sets
2
requirements

Examples of other requirements this task affects

TEK-08.4: Tietojenkäsittely-ympäristön toimijoiden tunnistaminen - TL IV
Julkri
I-07: DEFENCE-IN-DEPTH - IDENTIFICATION OF ACTORS OF THE INFORMATION PROCESSING ENVIRONMENT WITHIN A PHYSICALLY PROTECTED SECURITY AREA
Katakri 2020
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Identification of actors in the information processing environment (CL IV)
Toisen viranomaisen laatimien sähköisten tietojen tuhoaminen (TL II)
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

TEK-21.4: Sähköisessä muodossa olevien tietojen tuhoaminen - toisen viranomaisen laatimat tiedot - TL II
Julkri
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Toisen viranomaisen laatimien sähköisten tietojen tuhoaminen (TL II)
Measures for the storage of incoming information, information being processed and outgoing information
Critical
High
Normal
Low
Management of data sets
6
requirements

Examples of other requirements this task affects

PI1.5: Procedures for storing inputs, items in processing, and outputs in accordance with system spefications
SOC 2
3.4: Tietoturvallinen arkistointi ja tuhoaminen
TiHL tietoturvavaatimukset
5.2.4: Log management and analysis
TISAX
ID.AM-3: Organizational communication and data flows are mapped.
CyberFundamentals
3.14: Log Sensitive Data Access
CIS 18
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Measures for the storage of incoming information, information being processed and outgoing information
Access management for personal data in files and papers
Critical
High
Normal
Low
Management of data sets
1
requirements

Examples of other requirements this task affects

9.2.5: Review of user access rights
ISO 27001
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Access management for personal data in files and papers
Minimization of information outside data systems
Critical
High
Normal
Low
Management of data sets
7
requirements

Examples of other requirements this task affects

32. Security of processing
GDPR
8.1.3: Acceptable use of assets
ISO 27001
8.3.1: Management of removable media
ISO 27001
9.4.4: Use of privileged utility programs
ISO 27001
A.11.2: Restriction of the creation of hardcopy material
ISO 27018
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Minimization of information outside data systems
Using data loss prevention policies
Critical
High
Normal
Low
Management of data sets
14
requirements

Examples of other requirements this task affects

18.1.2: Intellectual property rights
ISO 27001
18.1.3: Protection of records
ISO 27001
8.12: Data leakage prevention
ISO 27001
5.33: Protection of records
ISO 27001
C1.1: Identification and maintainment of confidental information
SOC 2
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Using data loss prevention policies
IRM protection of files
Critical
High
Normal
Low
Management of data sets
0
requirements

Examples of other requirements this task affects

No items found.
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IRM protection of files
Preventing downloads of confidential information on unsupported devices
Critical
High
Normal
Low
Management of data sets
2
requirements

Examples of other requirements this task affects

6.2.1: Mobile device policy
ISO 27001
13.2.1: Information transfer policies and procedures
ISO 27001
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Preventing downloads of confidential information on unsupported devices
Blocking downloads of confidential information on external networks
Critical
High
Normal
Low
Management of data sets
2
requirements

Examples of other requirements this task affects

13.1.1: Network controls
ISO 27001
13.2.1: Information transfer policies and procedures
ISO 27001
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Blocking downloads of confidential information on external networks
Documentation of personal data outside data systems
Critical
High
Normal
Low
Management of data sets
15
requirements

Examples of other requirements this task affects

Članak 30.1.i (Imovina): Upravljanja programskom i sklopovskom imovinom
NIS2 Croatia
9.5 §: Suojattavan omaisuuden hallinta
Kyberturvallisuuslaki
27.(d): Sistēmas un aktīvu pārvaldība
NIS2 Latvia
Art. 24.2.i.3 (Assetti): Sicurezza e affidabilita' del personale, politiche di controllo dell'accesso e gestione dei beni e degli assetti
NIS2 Italy
63: Rakenteettoman tiedon tunnistaminen ja hallinta
Digiturvan kokonaiskuvapalvelu
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Documentation of personal data outside data systems
Tietoaineistojen turvalliset säilytystilat
Critical
High
Normal
Low
Management of data sets
3
requirements

Examples of other requirements this task affects

15 §: Tietoaineistojen turvallisuuden varmistaminen
TiHL
3.1: Tietoaineistojen tietoturvallisuus
TiHL tietoturvavaatimukset
3.2: Toimitilaturvallisuus
TiHL tietoturvavaatimukset
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Tietoaineistojen turvalliset säilytystilat

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