Organization must document the retention periods for data sets and their possible archiving process (including archiving method, location or destruction). At the end of the retention period, the data must be archived or destroyed without delay in a secure manner.
When destroying data contained in data systems, the following points should be taken into account:
- suitable method of destruction (e.g. overwriting, cryptographic erasure ) is chosen taking into account the functional and statutory requirements
- the need to preserve evidence of data destruction is discussed
- when using third parties for data destruction, the requirement of evidence and the inclusion of destruction requirements in supplier contracts are discussed
The process of archiving or destroying data is defined in connection with the documentation, and the owner of the data is responsible for its implementation.
