Include security in the organisation’s procurement process

Whenever new data systems are acquired, a pre-defined procurement process and rules are followed. The rules ensure that the supplier is able to guarantee an adequate level of security, taking into account the priority of the system.

Whenever new data systems are acquired or developed, pre-defined security rules are followed, taking into account the priority of the system. The rules ensure that adequate measures are taken to ensure the security of the data and data processing in the system.

Organization must ensure in advance that the acquired data systems are secure. In order to ensure this, the supplier of the important data system to be acquired must be required to provide sufficient security-related clarifications already at the procurement stage.

The supplier must clarify at least the following:

• There is a system description of the service. Based on the description of the service provider, you must be able to assess the general suitability of the service in question for the customer's use case. The system description must show at least
• The service and implementation models of the service, as well as the related service level agreements (Service Level Agreements, SLAs).
• The principles of the life cycle (development, use, decommissioning) of service provision procedures and security measures, including control measures.
• Description of the infrastructure, network and system components used in the development, maintenance/management and use of the service.
• Principles and practices of change management, especially processes for handling changes affecting security.
• Processing processes for significant events deviating from normal use, for example operating procedures in case of significant system failures.
• Role and division of responsibilities related to the provision and use of the service between the customer and the service provider. The description must clearly show the actions that are the customer's responsibility in ensuring the safety of the service. The service provider's responsibilities must include the obligation to cooperate, especially in the investigation of abnormal situations.
• Functions transferred or outsourced to subcontractors.