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AI risk and lifecycle management
Establishing documented processes for the responsible use of AI systems
AI governance
AI risk and lifecycle management

Establishing documented processes for the responsible use of AI systems

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Task description

Establishing documented processes for the responsible use of AI systems

The organization must formally define and document its internal processes that govern the responsible use of AI systems by its personnel.

The purpose of these documented processes is to provide clear, actionable rules and guidance to ensure that all use of AI within the organization is ethical, safe, and aligned with legal requirements and organizational policies.

These processes should specify, for example:

  • How to ensure the AI system is only used for its intended purpose as described in the user documentation.
  • Rules for handling input and output data, especially personal or sensitive information.
  • The procedures for human oversight, intervention, and decision verification that operators must follow.
  • Steps for identifying and reporting unexpected behavior, incidents, or potential misuse of the system.

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Awareness and mitigation of automation bias in AI system use
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 4: Ensuring personnel have a sufficient level of AI literacy
AI Act (Base)
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Awareness and mitigation of automation bias in AI system use
Unit or role-specific AI literacy program
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 4: Ensuring personnel have a sufficient level of AI literacy
AI Act (Base)
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Unit or role-specific AI literacy program
Implementing changes to AI system classifications
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 25.3: Manufacturer conditions for AI systems as safety components of products
AI Act (Base)
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Implementing changes to AI system classifications
Code of conduct for organisations deploying or providing AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 95.3: Code of conduct for providers or deployers of AI systems and their organisations
AI Act (Base)
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Code of conduct for organisations deploying or providing AI systems
Process for managing classification changes for AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 25.1-2: Conditions to be considered a provider of high-risk AI systems
AI Act (Base)
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Process for managing classification changes for AI systems
Automatic log-generation for high-risk AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 16: Obligations for providers of high-risk AI systems
AI Act (Base)
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Automatic log-generation for high-risk AI systems
Cooperation with national competent authorities for providers of high-risk AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 16: Obligations for providers of high-risk AI systems
AI Act (Base)
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Cooperation with national competent authorities for providers of high-risk AI systems
Termination clause in the authorised representative's mandate
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 22: Authorised representatives of high-risk AI system providers
AI Act (Base)
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Termination clause in the authorised representative's mandate
Appointment and responsibilities of the authorised representative of providers of high-risk AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 22: Authorised representatives of high-risk AI system providers
AI Act (Base)
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Appointment and responsibilities of the authorised representative of providers of high-risk AI systems
Secure storage and transport of distributed high-risk AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 24: Declaration of conformity for distributors of high-risk AI systems
AI Act (Base)
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Secure storage and transport of distributed high-risk AI systems
Notification procedure for risks in distributed high-risk AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 24: Declaration of conformity for distributors of high-risk AI systems
AI Act (Base)
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Notification procedure for risks in distributed high-risk AI systems
Incident reporting for deployed high-risk AI systems
Critical
High
Normal
Low
AI risk and lifecycle management
1
requirements

Examples of other requirements this task affects

Article 26.5: Monitoring the operation of deployed high-risk AI systems
AI Act (Base)
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Incident reporting for deployed high-risk AI systems
Monitoring equivalencies for high-risk AI systems deployed by financial institutions
Critical
High
Normal
Low
AI risk and lifecycle management
2
requirements

Examples of other requirements this task affects

Article 26.5: Monitoring the operation of deployed high-risk AI systems
AI Act (Base)
Article 26.6: Minimum log retention periods in deployed high-risk AI systems
AI Act (Base)
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Monitoring equivalencies for high-risk AI systems deployed by financial institutions

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