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Taskbook instruction guide

Taskbook lists, onto one page, items that are owner by you in your organization's cyber security management system.

Understand the overall situation of you work

At the top of the Taskbook you will see a summary of the situation of your responsibilities.

  • In the left menu you can see the quantity of items by theme and you can easily navigate with it to where you need to go.
  • The progress bar on the top part of the page shows the status of your targeted items. They are categorized by not started, ongoing and ready.
  • Status buttons under the progress bar brings out only targeted items in a certain state.

How do I work with the Taskbook?

You can have two kinds of responsibilities - tasks and different kinds of documentation.

This is how you handle tasks

With the tasks given to you, you are expected to fulfill the information needed on the assurance tab. With the information it can be displayed how the task and kinked requirement are fulfilled.

  • Fill the assurance information, which can vary depending on the type of assignment (linked documentation, linked instructions, process description)
  • Update the task status according to the state, if it is done or if the upgrades are still ongoing.
  • If needed, make free notes in the log for example for completed research, actions and decisions 
Tasks often include an example of the process description to help support your thinking

When fulfilling the task has another type of action than a simple process description, there will be a separate section for it above the description.

This task is carried out by defining guidelines after which the app ensures employees accept them

This is how you fill the documentation

Important assets for organizations digital security, that can be pointed as your responsibility are for example:

  • Data systems
  • Databanks
  • Partners 
  • Cyber security risks

You will see assets that need to be documented in your Taskbook as shown below.

Two data systems owned by the user

Act as follows:

  • Click on the item name to open its documentation card
  • Click answers for the questions with the help of examples and instructions
  • When you complete a section, click on the “Mark as done” - link
Additional instructions are available through the help button on top right corner

You can go back to the Taskbook from the link in the top left corner of the page. If you fill in information, the progress bar next to the task grows. Blue color indicates questions that you filled, but haven’t marked as done yet. Green indicates questions that are marked as done.

Microsoft Teams- bot reminds you once a week

You will get a weekly reminder from the bot. The summary includes:

  • The number of tasks and assignments needing documentation, that are your responsibility
  • Items that need urgent attention
  • The amount of active assets
Bot notifications appear on Teams familiar Chat-tab

Items that need urgent attention are tasks or assignments needing documentation, that have either passed their deadlines or are waiting for your inspection.

Active items are tasks and assignments needing documentation, that you haven’t marked as done yet.