Työsuhteen päättyminen tai muuttuminen

The employment contracts specify the responsibilities of the employee and the organization for cyber security.

Contracts should include e.g.:

• the employee's legal responsibilities and rights, such as those related to copyright or data protection law
• the employee's responsibility for following the instructions, e.g. related to the use of hardware and data and the classification of information
• the employee's or temporary employee's responsibility for processing information received from other companies or other parties
• measures if the employee or temporary worker violates the safety requirements of the organization
• continuing obligations after termination of employment

All employees handling confidential information should sign a confidentiality or non-disclosure agreement before processing confidential information.

The agreement should include e.g.:

• clear definition of confidential information
• the expected duration of the commitment
• the measures required when the agreement is terminated
• the responsibilities and measures of the parties to prevent unauthorized disclosure of information
• ownership of information, trade secrets and intangible assets and how this relates to the protection of confidential information
• the permitted use of confidential information and the parties rights to use the information
• the right to inspect and supervise activities involving confidential information

The employment contract should distinguish between cyber security responsibilities and obligations that remain in force after the termination of the employment relationship. The employee should also be reminded of these at the end of the employment relationship to ensure compliance.

Before granting access rights to data systems with confidential information employees have:

• received appropriate guidance on their security responsibilities (including reporting responsibilities and responsibility for their own devices)
• received appropriate guidance on their security roles related to their own role (including digital security rules related to their role and information systems and their acceptable use)
• received information from cyber security contacts who can be asked for more information

Training arranged before granting access rights applies not only to new employees but also to those who move to new tasks or roles, especially when the data systems used by the person and the security requirements related to the job role change significantly with the change of job role. The training is arranged before the new job role becomes active.