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Public administration information management act
4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä

How to fill the requirement

Public administration information management act

4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä

Task name
Priority
Status
Theme
Policy
Other requirements
Staff guidance and training procedure in cyber security
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Personnel security
Cyber security training
41
requirements

Examples of other requirements this task affects

29. Processing under the authority of the controller or processor
GDPR
32. Security of processing
GDPR
7.2.1: Management responsibilities
ISO27 Full
7.2.2: Information security awareness, education and training
ISO27 Full
4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
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Staff guidance and training procedure in cyber security
1. Task description

Our organization has defined procedures for maintaining staff's cyber security awareness.These may include e.g. the following things:

  • staff receive instructions describing the general guidelines of digital security related to their job role
  • staff receive training to maintain the appropriate digital and cyber security skills and knowledge required for the job role
  • staff demonstrate through tests that they have the security skills and knowledge required for the job role

Training should focus on the most relevant security aspects for each job role and include often enough the basics, which concern all employees:

  • employee's personal security responsibilities (e.g. for devices and processed data)
  • policies relevant for everyone (e.g. security incident reporting)
  • guidelines relevant for everyone (e.g. clean desk)
  • organization's security roles (who to contact with problems)
Ajantasaisen ohjeistuksen varmistaminen
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Information management
Organizing information management
3
requirements

Examples of other requirements this task affects

4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
2.1: Tietoturvallisuusvastuiden määrittely
TiHL: Tietoturva
2.6: Ohjeet ja koulutus
TiHL: Tietoturva
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Ajantasaisen ohjeistuksen varmistaminen
1. Task description

Management must ensure that the organization has up-to-date guidance on information management and cyber security topics.

Tiedonhallinnan vastuiden määrittäminen
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Information management
Organizing information management
3
requirements

Examples of other requirements this task affects

4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
1: Tehtävät ja vastuut
Sec overview
2.1: Tietoturvallisuusvastuiden määrittely
TiHL: Tietoturva
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Tiedonhallinnan vastuiden määrittäminen
1. Task description

Johdon on huolehdittava siitä, että organisaatiossa on määritelty tiedonhallintalaissa (sekä muissa laeissa) säädettyjen tiedonhallinnan toteuttamiseen liittyvien tehtävien vastuut.

Vastuut voidaan määrittää Digiturvamallissa vastuuttamalla eri tiedonhallinnan osa-alueisiin (esim. tietoturvaohjeet, tietojärjestelmät, rekisterinpito, asiahallinta) liittyvät tehtävät sekä dokumentaatiokohteet.

General security guidelines for staff
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Personnel security
Security guidelines
24
requirements

Examples of other requirements this task affects

29. Processing under the authority of the controller or processor
GDPR
8.3.2: Disposal of media
ISO27 Full
9.4.4: Use of privileged utility programs
ISO27 Full
11.2.7: Secure disposal or re-use of equipment
ISO27 Full
12.1.1: Documented operating procedures
ISO27 Full
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General security guidelines for staff
1. Task description

Personnel must have security guidelines that deal with e.g. the following topics:

  • Using and updating mobile devices
  • Storing and backing up data
  • Privacy
  • Using email
  • Handling of printouts, papers and files
  • Reporting incidents
  • Scam prevention
Riittävän valvonnan varmistaminen
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Information management
Organizing information management
2
requirements

Examples of other requirements this task affects

4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
2.9: Valvonta
TiHL: Tietoturva
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Riittävän valvonnan varmistaminen
1. Task description

Johdon on huolehdittava, että organisaatiossa on järjestetty riittävä valvonta tiedonhallintaan liittyvien säädösten, määräysten ja ohjeiden noudattamisesta. Valvonnan toteuttamista voidaan edistää esimerkiksi seuraavasti:

  • Valvontavastuiden dokumentointi johdolle ja esihenkilöille
  • Valvontasuunnitelman laatiminen ja aikataulutus
  • Tietoturvallisuusosaamisen testaaminen henkilöstölle
  • Automaattiset valvontakontrollit tietojärjestelmille
  • Valvonnan toimivuuden arviointi ja kehitys
  • Valvonnan tulosten raportointi

Digiturvamallin avulla kuvataan vastuita eri tehtävien ja kohteiden suhteen sekä pyritään seuraamaan vaatimuksenmukaisuutta. Sisäisen valvonnan toteuttamisesta organisaatiossa on tärkeää kuvata oma prosessi, jonka mukaisesti valvontaa toteutetaan ja johdolle raportoidaan.

Tarvittavan koulutuksen huolehtiminen
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Information management
Organizing information management
3
requirements

Examples of other requirements this task affects

4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
9: Henkilöstön digiturvakoulutukset
Sec overview
2.6: Ohjeet ja koulutus
TiHL: Tietoturva
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Tarvittavan koulutuksen huolehtiminen
1. Task description

Johdon on huolehdittava, että organisaatiossa on tarjolla koulutusta, jolla varmistetaan henkilöstön riittävä osaaminen tiedonhallintaa, tietojenkäsittelyä sekä asiakirjojen julkisuutta ja salassapitoa koskevista säädöksistä, määräyksistä ja ohjeista.

Digiturvamallissa ohjeiden kouluttamista ja valvontaa tehdään automaattisesti, mikäli henkilöstö on yhdistetty järjestelmään esim. Teams-sovelluksen tai selainlaajennuksen kautta.

Unit- or role-specific security guidelines
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Personnel security
Security guidelines
14
requirements

Examples of other requirements this task affects

7.2.2: Information security awareness, education and training
ISO27 Full
4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
6.1: Tietojärjestelmien käyttäjiltä vaadittava koulutus ja kokemus
Self-monitoring
6.2: Tietojärjestelmien asianmukaisen käytön kannalta tarpeelliset käyttöohjeet
Self-monitoring
PR.AT-1: Awareness
NIST
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Unit- or role-specific security guidelines
1. Task description

The security guidelines are specified in connection with the employee's job role. The organization has identified units and roles that require separate guidance and develops its own detailed security guidelines for these.

Examples of units that may require their own guidelines are e.g. customer service, IT and HR. Examples of work roles that require their own instructions are the system administrators and the remote workers.

Asianmukaisten työvälineiden tarjoaminen henkilöstölle
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Information management
Organizing information management
2
requirements

Examples of other requirements this task affects

4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
2.6: Ohjeet ja koulutus
TiHL: Tietoturva
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Asianmukaisten työvälineiden tarjoaminen henkilöstölle
1. Task description

Johdon on huolehdittava, että organisaatiossa on tarjolla asianmukaiset työvälineet tiedonhallintaa koskevien velvollisuuksien toteuttamiseksi. Työvälineillä tarkoitetaan päätelaitteita ja ohjelmistoja, joita tiedonhallintayksikössä työskentelevät käyttävät.

Digiturvamalli sisältää omat tehtävänsä tähän kokonaisuuteen liittyville osille (esim. tietojärjestelmien tietoturvallisuusvaatimukset ja testaus, tietojärjestelmien ja tietovarantojen yhteentoimivuus, tekniset rajapinnat), joiden toteutusta vastuuttamalla ja valvomalla johto voi teemasta huolehtia.

Arranging training and guidance during orientation (or before granting access rights)
Critical
High
Normal
Low
Fully done
Mostly done
Partly done
Not done
Personnel security
Cyber security training
19
requirements

Examples of other requirements this task affects

7.3: Termination and change of employment
ISO27 Full
7.3.1: Termination or change of employment responsibilities
ISO27 Full
9.2.2: User access provisioning
ISO27 Full
4 §: Tiedonhallinnan järjestäminen tiedonhallintayksikössä
TiHL
PR.IP-11: Cybersecurity in human resources
NIST
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Arranging training and guidance during orientation (or before granting access rights)
1. Task description

Before granting access rights to data systems with confidential information employees have:

  • received appropriate guidance on their security responsibilities (including reporting responsibilities and responsibility for their own devices)
  • received appropriate guidance on their security roles related to their own role (including digital security rules related to their role and information systems and their acceptable use)
  • received information from cyber security contacts who can be asked for more information
No items found.

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1.1 (MIL2): Manage IT and OT Asset Inventory
C2M2: MIL1
1.1 (MIL3): Manage IT and OT Asset Inventory
C2M2: MIL1
1.1.1: Availability of information security policies
TISAX
1.1.1: Identify the organisation’s strategy and priorities
NSM ICT-SP
1.1.2: Identify the organisation’s structures and processes for security management
NSM ICT-SP
1.1.3: Identify the organisation’s processes for ICT risk management
NSM ICT-SP
1.1.4: Identify the organisation’s tolerances for ICT risk
NSM ICT-SP
1.1.5: Identify the organisation’s deliverables, information systems and supporting ICT functions
NSM ICT-SP
1.1.6: Identify information processing and data flow
NSM ICT-SP
1.2 (MIL2): Manage Information Asset Inventory
C2M2: MIL1
1.2 (MIL3): Manage Information Asset Inventory
C2M2: MIL1
1.2.1: Establish a process to identify devices and software in use at the organisation
NSM ICT-SP
1.2.1: Scope of Information Security management
TISAX
1.2.2: Establish organisational guidelines for approved devices and software
NSM ICT-SP
1.2.2: Information Security Responsibilities
TISAX
1.2.3: Identify devices in use at the organisation
NSM ICT-SP
1.2.3: Information Security requirements in projects
TISAX
1.2.4: Definition of responsibilities with service providers
TISAX
1.2.4: Identify the software in use at the organisation
NSM ICT-SP
1.2: Manage Information Asset Inventory
C2M2: MIL1
1.3 (MIL2): Manage IT and OT Asset Configuration
C2M2: MIL1
1.3 (MIL3): Manage IT and OT Asset Configuration
C2M2: MIL1
1.3.1: Identification of information assets
TISAX
1.3.1: Identify the users of the information systems
NSM ICT-SP
1.3.2: Classification of information assets
TISAX
1.3.2: Identify and define the different user categories
NSM ICT-SP
1.3.3: Identify roles and responsibilities linked especially to ICT security
NSM ICT-SP
1.3.3: Use of approved external IT services
TISAX
1.3.4: Use of approved software
TISAX
1.3: Manage IT and OT Asset Configuration
C2M2: MIL1
1.4 (MIL2): Manage Changes to IT and OT Assets
C2M2: MIL1
1.4 (MIL3): Manage Changes to IT and OT Assets
C2M2: MIL1
1.4.1: Management of Information Security Risks
TISAX
1.4: Manage Changes to IT and OT Assets
C2M2: MIL1
1.5 (MIL1): Management Activities for the ASSET domain
C2M2: MIL1
1.5 (MIL2): Management Activities for the ASSET domain
C2M2: MIL1
1.5 (MIL3): Management Activities for the ASSET domain
C2M2: MIL1
1.5.1: Assessment of policies and requirements
TISAX
1.5.2: External review of ISMS
TISAX
1.5: Management Activities for the ASSET domain
C2M2: MIL1
1.6.1: Reporting of security events
TISAX
1.6.2: Management of reported events
TISAX
1.6.3: Crisis preparedness
TISAX
10 §: Johdon vastuu
KyberTL
10. Processing of personal data relating to criminal convictions and offences
GDPR
10.1 (MIL2): Establish Cybersecurity Program Strategy
C2M2: MIL1
10.1 (MIL3): Establish Cybersecurity Program Strategy
C2M2: MIL1
10.1.1: Policy on the use of cryptographic controls
ISO27 Full
10.1.2: Key management
ISO27 Full
10.1.2: Key management
ISO 27017
10.1: Continuous improvement
ISO27k1 Full
10.1: Cryptographic controls
ISO27 Full
10.1: Cryptographic controls
ISO 27017
10.1: Establish Cybersecurity Program Strategy
C2M2: MIL1
10.2 (MIL2): Establish and Maintain Cybersecurity Program
C2M2: MIL1
10.2 (MIL3): Establish and Maintain Cybersecurity Program
C2M2: MIL1
10.2: Establish and Maintain Cybersecurity Program
C2M2: MIL1
10.2: Non-conformity and corrective action
ISO27k1 Full
10.3 (MIL1): Management Activities for the PROGRAM domain
C2M2: MIL1
10.3 (MIL2): Management Activities for the PROGRAM domain
C2M2: MIL1
10.3 (MIL3): Management Activities for the PROGRAM domain
C2M2: MIL1
10.3: Management Activities for the PROGRAM domain
C2M2: MIL1
10: Cryptography
ISO27 Full
10: Cryptography
ISO 27017
10: Cybersecurity Program Management (PROGRAM)
C2M2: MIL1
10: Prosessi väärinkäytöksiin reagoimiseksi
Sec overview
11 §: Poikkeamailmoitukset viranomaiselle
KyberTL
11. Processing which does not require identification
GDPR
11.1.1: Physical security perimeter
ISO27 Full
11.1.2: Physical entry controls
ISO27 Full
11.1.3: Securing offices, rooms and facilities
ISO27 Full
11.1.4: Protecting against external and environmental threats
ISO27 Full
11.1.5: Working in secure areas
ISO27 Full
11.1.6: Delivery and loading areas
ISO27 Full
11.1: Secure areas
ISO27 Full
11.2.1: Equipment siting and protection
ISO27 Full
11.2.2: Supporting utilities
ISO27 Full
11.2.3: Cabling security
ISO27 Full
11.2.4: Equipment maintenance
ISO27 Full
11.2.5: Removal of assets
ISO27 Full
11.2.6: Security of equipment and assets off-premises
ISO27 Full
11.2.7: Secure disposal or re-use of equipment
ISO27 Full
11.2.7: Secure disposal or re-use of equipment
ISO 27017
11.2.8: Unattended user equipment
ISO27 Full
11.2.9: Clear desk and clear screen policy
ISO27 Full
11.2: Equipment
ISO27 Full
11.2: Equipment
ISO 27017
11: Digiturvan mittarien määrittäminen
Sec overview
11: Physical and environmental security
ISO27 Full
11: Physical and environmental security
ISO 27017
12 §: Luotettavuutta edellyttävien tehtävien tunnistaminen ja luotettavuudesta varmistuminen
TiHL
12 §: Poikkeamaa koskeva väliraportti
KyberTL
12. Transparent information, communication and modalities for the exercise of the rights of the data subject
GDPR
12.1.1: Documented operating procedures
ISO27 Full
12.1.2: Change management
ISO27 Full
12.1.3: Capacity management
ISO27 Full
12.1.4: Separation of development, testing and operational environments
ISO27 Full
12.1: Operational procedures and responsibilities
ISO27 Full
12.2.1: Controls against malware
ISO27 Full
12.2: Protection from malware
ISO27 Full